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Note Cga

Remittances and Non-cash Transactions

ittances are the transfer of money from one office to another, one bank to another, one country to another and even one project to another where monetary transaction take place in order to run an establishment or to transfer it on a specific reasons. Whenever money is transferred from one country to another country for the purpose of debt payments, aids, simple transfer as donation, gift etc, and then such money transfer is called remittances. Even the transaction taking place within Upozilla office and district office where payment is not permissible in the upozilla level, then the procedure applied in the sense that the payment is to be made through district offices.

 

Remittances can be classified into the following main heading:

1. Bank or cheque remittances: Money remitted through one bank to another in order to maintain a definite flow of cash in one bank is called bank remittances. Besides this, through cheques money is also transferred from one person to another and one bank to another.

 

2. Cash remittances: Money can be withdrawn through cheques and cheques are converted into cash and as such money in circulation when deposited to and handled by customers are remitted in this way virtually.

 

3. Money remittances through adjustments.

 

This is one case non-cash remittance. Through adjustments unbounded amount of money can be remitted from one department to another.

 

The accounting system for the departments, which run the Departmentalized concept such as Railway, Defence, Postal, T&T, Works, Forest etc, is a bit different from concept such as Railway, Defense, Postal, T&T, Works, Forest etc. is a bit different from the general government accounting system. However, except Railway all other departments do not have separate bank account. The transaction recorded in this way is completed through department to department and in this connection such transfer of money is known as remittances. The Railway has separate bank account with the Bangladesh Bank and that shows separate through a head called ''Remittance""- an adjusting head in the government account and deposit it their income through using this head too. The Bangladesh Bank (BB) acts the banker to the government although there exists distinction between Consolidated Fund and Public Account, in effect cash balance of the Government is one and that lies with the Bangladesh Bank. The Accounting Offices issue cheque in favour of the parties/person's and then the cheques are finally drawn from the (now Central Reconciliation Unit) fore reconciliation and outside the presidency where there are no branches of BB Sonali Bank acts as the Banker to the Government Cheques issued by the Accounting Offices and drawn on the Sonali Bank afterwards are sent back to the concerned Accounting Offices for reconciliation. The Thana, District and Chief Accounts Officers record each and every transaction of the government as the initial accounts where it is applicable. Initial accounts are recorded under the relevant head of accounts where the transaction is taken place where Upazilla and District Accounts Offices send accounts as usual by the 10th of the following month. The DCA Offices subsequently classify the detailed accounting information under the respective head of accounts and propel it to the CGA by the 20th of that month. On the other side, self-drawing Departments transmit their accounts to the CAO of their respective ministries. Along with those, the CAO Office prepares initial accounts of the presidency, classify and consolidate the accounts within the purview of its ministry's boundaries and then send the accounts to the CGA by 20th of the following month. They also send the accounts to their respective Principal Accounting Officer/Secretary of Ministry or Division. CGA Prepares consolidated accounts based on the accounting data supplied by the CAO and DCA's. Similar procedure is followed in the accounting units of the Defense Finance and Railway so far as flow of accounts is concerned. In respect of preparation of the Finance Accounts and the Appropriation Accounts of the Defence Ministry and the Railway Department, the CGDF and the ADGFR respectively play the key role. The monthly Accounts prepared and maintained by the Accounts Officers of the government are the basis of Finance Accounts and the Appropriation Accounts. The following criteria are the factor which is worth noting.

 

· Well-articulated responsibilities for staff, clear monitoring, control policies and reporting arrangements required.

 

· Precise and comprehensive management information system with proper safeguards.

 

· Staff be subject to a code of conduct and conflict of interest guidelines re management of personal financial affairs.

About the Author

Kh. Atiar Rahman is a prolific author. He has many articles and books published in national and International Media.He has unbounded articles and poems published in National and International Media.He was born in former district of kushtia.

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